Up front: the beginner's pricing problem is not what number to pick, it is what to base it on. Price your own time and you will never earn much; price the customer's savings and you have room to negotiate.

Why pricing by your time always loses

You spend a day building a quoting tool, so $70 feels fair. The customer sees something else entirely: two hours a week of manual quoting is a hundred hours a year, worth thousands at their own hourly rate.

Your cost and their benefit are unrelated. AI pushed your cost to near zero. That windfall should show up as your margin, not be handed to the customer automatically.

Three models and when each fits

1. Per user, per year ($15-90/year)

Fits: frequently used tools that save time continuously.
Upside: predictable revenue, and stored data raises renewal rates.
Note: annual, not monthly. Annual makes the decision once and removes twelve churn opportunities a year; on small tickets, monthly gets eaten by payment fees and churn.

2. One-off project fee ($200-4,500)

Fits: internal systems and custom tools for companies.
Upside: large ticket, fast cash.
Note: always state how many revision rounds are included. Omit that line and you fall into unlimited scope creep - the single most common way client work loses money.

3. Monthly membership ($3-15/month)

Fits: you publish continuously or have an audience, and value accrues over time.
Upside: low barrier, easy to start.
Note: monthly requires ongoing content or service, otherwise churn starts in month two. Pure tools should not be monthly.

Three traps to avoid

Trap 1: too cheap to be bought

A business tool at $1.50 does not read as a bargain - it reads as something that will be gone next year. In B2B, price is a quality signal. Below a certain line, the price itself is the objection.

Trap 2: lifetime deals

A lifetime license looks like fast cash, but you just sold every future year of that customer while your service cost continues forever. Early on you need recurring revenue, not a one-time cheque.

Trap 3: launch cheap and raise later

Existing customers react to increases far more strongly than you expect, and fear of churn will keep you from ever raising. Do the reverse: set a high list price and drive volume with early-bird or first-50 discounts. A discount ending is natural; a price rise is not.

Six scripts you can copy

Once the technical barrier is gone, asking becomes the hard part. Each of these reframes begging into helping someone decide:

  • Validating price with a seed user: "I am planning to charge $29 a year. Given how you have been using it, is it worth that? If not, what is missing?"
  • Recommending to peers: "I built a tool for X and I use it myself. Here is the link - try it, and if it helps we can talk about paying."
  • Quoting a company: "Based on your current process this saves roughly X hours a month. My quote is $1,200, includes three revision rounds, delivered within a week."
  • When asked why it costs so much: "An agency quotes $11,000 and two months. I am ten times faster and ten times cheaper; the trade-off is that we launch first and refine after."
  • When asked for a discount: "I cannot move on price, but I can add two more revision rounds / another module." (Always trade added value, never cut price - cut once and your pricing loses credibility with that customer permanently.)
  • Converting a free user: "You have been using it two months. From next month it moves to the paid plan, $29 a year. Your data stays exactly where it is."

When to raise prices

Any two of these together is your signal:

  • Three consecutive customers accepted the price without question (you are too low)
  • You have a showcase and testimonials (your leverage improved)
  • Your delivery quality is clearly above version one (the product is worth more)
  • You have started turning work away (demand exceeds supply)

Raise for new customers only, keep existing ones grandfathered, and tell them so explicitly - it is the cheapest goodwill you will ever buy.

One last note

Pricing is testable and cheap to change: add a tier, try a number, run a limited offer - on FeixieAI that is one sentence. So do not agonize over it. Pick a number on the high side, ship, and adjust after three real reactions. That beats a week of theorizing.

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